National Gallery of Canada Library & Archives | Bibliothèque & Archives du Musée des beaux-arts du Canada
National Gallery of Canada Library & Archives | Bibliothèque & Archives du Musée des beaux-arts du Canada

Home Search Introduction Help Français

HELP

 

GENERAL INFORMATION

Punctuation and definite/indefinite articles:

When searching, punctuation and definite/indefinite articles (e.g. a, the) are not ignored. This means that adding unnecessary punctuation marks might cause you to miss a significant record.

Capital and small letters:

The inclusion of capital or small letters does not affect the search.

Word search:

The database searches for words letter by letter. This means that a search for the word “man” will also locate the words “manual” and “woman.” It is possible to restrict those irrelevant results either by using a boolean term in the proper search field in Advanced Search or simply by adding more keywords to your search field.

 

KEYWORD SEARCH

Keyword Search helps you search quickly through records. It works by looking through the indexed fields of all of the records.
Use Advanced Search to search for information in specific fields.
Note that search results in Keyword Search are not affected by any data present in Advanced Search and vice-versa.

Keyword Search field:

Use to enter keywords. Be careful about using articles and punctuation.

“Looking for” dropdown list:

From the list, select whether the results must match all the keywords, any of the keywords, or the exact keyword phrase as entered in the Keyword Search field.

For example, suppose you type Ponte Vecchio in the Keyword Search field. If you look for all words, then the results will include only content that matches both "Ponte" and "Vecchio" somewhere in the record. If you specify that you are looking for any words, then the results will include content that matches either "Ponte”, or "Vecchio", or both "Ponte" and "Vecchio". If you specify that you are looking for an exact match, then the results will include only content that have the exact phrase " Ponte Vecchio".

“Results per page” dropdown list:

From the list, select the number of results you want to view on one page. If more results are found than can be shown on one page, use previous or next arrows to get the additional pages.

Search button:

Executes the search according to your specifications and brings you to the Search Results screen.

Clear button:

Clears data in fields on entire page, including any information found in the Advanced Search fields.

Help button:

Brings you back to the main Help screen.

 

ADVANCED SEARCH

Advanced search helps you search quickly through records. It works by looking through all records using the indexed fields you have selected. Enter the desired search term in the appropriate box.

Use the Keyword Search to search for information in all of the indexed fields.

Note that search results in Advanced Search are not affected by any data present in Keyword Search and vice-versa.

For a simple explanation of the boolean operators used in the database, see Boolean Operators below.

Artist’s name:

Type the name of the artist. The order in which you type the name is not important.

Title of work of art:

Type in the title of the work of art or keywords from the title into this field.

Medium:

Type the medium of the work of art.

Medium (category):

Use the dropdown list to select a category of works of art (e.g. sculpture).

Artist address:

Type a word or words from the artist’s address, e.g. kingston or manitoba. Note that if the artist’s address is not listed in the original publication the field in the database record will be blank.

Subject: place:

Type the name of a place, as the subject depicted in a work of art, e.g. vermont.

Note that not all records in the database have subject headings. A keyword search may be preferable.

Publication: title:

Type a word or words from the publication title, e.g. seventh annual.

Publisher:

Type a word or words from the publisher’s name, e.g. sketch club.

Publication: date:

Two dates must be input in this field in chronological order for the search to work correctly. If looking for a specific year instead of a range of years, type it in twice. In the case of exhibition catalogues, dates may correspond to the dates of the exhibition.

Publication: place:

In the case of exhibition catalogues, place may correspond to the place of the exhibition.

Boolean Operators dropdown list:

Use the dropdown list to select the boolean operator to apply to the field. There are three choices: AND, NOT and OR.

Use AND when the listing must contain all of the words from all of the fields selected.
Use NOT when the words in the fields selected must not appear in the record.
OR means that you search for the listings defined by the AND and NOT operators or the listings in the field modified by the OR.

The boolean operators are sorted in the following order: AND > NOT > OR.

Search button:

Executes the search according to your specifications and brings you to Search Results screen.

Clear button:

Clears entire page, including any information found in the Keyword Search fields.

 

SEARCH RESULTS SCREEN

Number of search results:

Tells you how many listings were found with your search.

Modify Search button:

Brings you back to Keyword Search and Advanced Search. The information you put in the different fields will still be there.

Print List button:

Enables you to print all the listings found in the search as they appear on the Search Results screen.

Print Records button:

Enables you to print all listings found in the search as they would appear on the View Details screen.

Navigation buttons:

You are able to go to the first page of listings, go to the previous page of listings, see the numbers of the records on the page, go to the next page of listings, go to the last page of listings.

Column headers:

Allows you to sort the search results in order by: Artist's name; Title of work of art; Medium ; Publication date.

Titles:

Click on the title of a print in order to access it in the View Details screen.

 

VIEW DETAILS FIELDS

Modify Search button:

Brings you back to the Keyword Search and Advanced Search. The information you put in the different fields will still be there.

Back to Search Results button:

Brings you back to Search Results.

Print Record button:

Prints the selected record as seen on the View Details screen.

 
Home | Search | Introduction | Help | Français
National Gallery of Canada -- Musée des beaux-arts du Canada Canada